Automated Transaction Coordinator – The Automated Transaction Coordinator (ATC) is designed to revolutionize your real estate operations by significantly saving time, reducing costs, and alleviating stress.

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About Us

Automated Transaction Coordinator (ATC) is a comprehensive full service Transaction Coordinating service provider, designed to revolutionize your real estate transaction process by significantly saving you time, reducing costs, and alleviating stress. ATC transcends the ordinary bounds of transaction coordination by meticulously managing all documentation related to a real estate transaction, from the initial contract to the final close. Our services extend to managing all aspects of E-signatures, delivering addendums, buyer/seller required forms, Seller Disclosures, and related documents. We communicate and coordinate with all parties (the cooperating agent, title, lender, inspector, etc). We also provide timely reminders and communication regarding deadlines and tasks. Moreover, ATC actively coordinates with your clients, explaining necessary documents for e-signing, providing a moving checklist & reminders to help them stay on schedule as well. All the while enhancing your professional image, building a long lasting relationship with your clients.

NO CLOSE GUARANTEE

We understand that not all transactions conclude successfully. Therefore, we offer a “No Close guarantee”, if your file doesn’t close, you don’t pay!

Our Services . . .

Communication

Contact all parties and introduce ourselves as your Transaction coordinator, as well as deliver the REPC to all parties involved in the transaction.

Title and Escrow Coordination

Our service includes coordinating with your Title company and escrow officer regarding title work, and organizing and scheduling closings.

Earnest Money Management

Timely reminders about earnest money, including confirmation of receipt to all involved parties.

Document Review for accuracy

Review purchase agreement, counter offers, all addendums. Ensure everything is fully executed with proper dates, initials, signatures, etc.

Electronic Signature Management

We facilitate the electronic signing of all necessary addendums, broker-required forms, repair addendums, and other relevant documents.

Appointment Scheduling

We coordinate and schedule all your appointments. I.E. home inspections, Final Walk through, and closings with homeowners and agents for a smooth execution.

Deadline Date Updates

We provide systematic update reminders to all parties for critical deadline dates.

Lender Coordination

Active coordination with your lender to keep you informed about your client’s loan status.

Pre-Move Coordination

Assistance in coordinating with your clients regarding pre-move tasks, offering timely reminders for all necessary preparations.

Seller Property Condition Disclosures

We ensure the Seller Disclosures are delivered to the buyers and listing agent, as well as ensure that all contract time-lines are adhered to. Efficient handling of E-signature processes of the Seller Property Condition Disclosures when representing the Sellers, and then we deliver them to the buyers agent after being signed by your sellers.

Proactive Communication System

We employ a time-sensitive communication system, including text reminders, to keep all parties (including agents, buyers, sellers, lenders, title companies, home inspectors, etc.) updated and ahead of deadlines and tasks.

Document management

Our system uploads all necessary documents, disclosures, and reports into our transaction management software in real-time, ensuring accurate and timely record-keeping throughout the transaction process.

Closing Guarantee

Our confidence in our service is reflected in our closing guarantee - if a transaction does not close, there is no charge to you

Why Choose Us?

Our market research indicates that real estate agents typically invest 15-20 hours in transaction management. We believe your expertise is best utilized in selling real estate, engaging with prospects, and drafting contracts. Allow us to handle the transaction management, enabling you to focus on what you do best.

Our Mission

Our mission as a Real Estate Transaction Management Company is to manage the administrative tasks, allowing you to concentrate on expanding your business. We believe your time is best invested in prospecting and engaging with clients, rather than in paperwork. With our careful handling of your transactions, you can be confident in their smooth execution. We collaborate with various parties involved in the transaction, including title & escrow, closing attorneys, and loan officers, to ensure seamless closings. Our success is intrinsically linked to yours, making us a committed partner in your business growth.

Frequently Asked Questions

What is ATC (Automated Transaction Coordinator)?

ATC is a full-service transaction coordination platform that manages your real estate deals from contract to close—allowing you to focus on generating new business instead of handling paperwork.

How is ATC different from a typical transaction coordinator?

We go beyond sending reminders or organizing documents. ATC proactively communicates with all parties, schedules appointments, manages e-signatures, tracks deadlines, and ensures every step is completed with precision. Helps you look better to your clients, and help you build better relationships with your clients.

What tasks does ATC manage during a transaction?

Our team handles contracts, coordinates with escrow and title, confirms earnest money, schedules inspections and walkthroughs, manages e-signatures, tracks all critical deadlines, and keeps you and your clients consistently updated.

How do I get started with ATC?

Visit useatc.com and click “Get Started” to submit your transaction. From there, we take care of the rest.

How much does the service cost? Are there additional fees?

We charge $150 per transaction—or $250 if you’re representing both the buyer and seller. There are no hidden fees, and your first transaction is free. You only pay when the transaction closes.

What if the transaction doesn’t close?

You don’t pay. Our No-Close Guarantee ensures you’re only charged for completed transactions.

Will you communicate directly with my clients?

Yes. We professionally introduce ourselves as your transaction coordinator and maintain courteous, client-facing communication throughout the process. We also provide informative videos to help educate your clients.

Can you work with my preferred title company, lender, or inspector?

Absolutely. We coordinate with your preferred vendors to ensure alignment and smooth progress.

Do you handle electronic signatures?

Yes. We prepare, send, and track all e-signature documents and confirm receipt from all parties involved. We even send educational videos to your clients to help them understand and sign documents correctly.

Do you support both buyer and seller transactions?

Yes. We handle transactions for buyers, sellers, or both sides of the deal.

What kind of updates will I receive?

You’ll receive timely updates via email and text, including a weekly link to your file so that you can review your file at any time.

How do you ensure all deadlines are met?

We track every key milestone and send reminders to agents, clients, and vendors to keep the transaction on schedule.

Do you track earnest money deposits?

Yes. We confirm receipt of earnest money and monitor related deadlines.

Can you schedule inspections, appraisals, and walkthroughs?

Yes. We coordinate and confirm scheduling for all major transaction appointments.

What happens if issues arise during the transaction?

We proactively identify potential problems, communicate with the appropriate parties, and help coordinate resolutions to keep the transaction on track.

Can you take over a transaction that’s already in progress?

Yes. We can seamlessly step in and manage transactions already underway.

Do I need to use ATC for every transaction?

Not at all. You can submit one transaction at a time with no long-term contracts or obligations.

How many transactions can you manage at once?

We’re built to scale. Whether you have two deals or twenty, we have the team and systems to handle it.

Do you offer pre-listing services?

Currently, our services begin at contract and continue through closing. We do not offer pre-listing support at this time.

Is my client’s information secure?

Yes. We maintain strict confidentiality and use secure systems to protect all client information and documents.

How can I check the status of my transaction?

Within days of signing up, you’ll receive a link to your closing packet with all your documents, plus a weekly link to access your file at any time.

How do I make updates, request an addendum, or submit new documents?

Go to useatc.com and click “Update File” to upload or request addenda or modify deadline dates.

How do I retrieve a past or lost file?

Our secure archive allows for quick file recovery. Simply contact us and we’ll send the documents directly to you.

How can I speak with someone directly?

To speak with a live transaction coordinator, just call us at 435-295-4382 during business hours. Fast, reliable communication is a core part of our service.

Real Agent Questions We Know You’re Thinking

Will I lose control of the transaction?

Not at all — you stay the main point of contact for your client. We just handle the time-consuming parts and keep you in the loop at every step.

Will this feel like I’m outsourcing my client experience?

Not at all. We act as a seamless extension of your brand, keeping your client informed and happy while you get credit for a smooth, professional process.

How fast do you start working on a deal after I submit it?

We begin immediately — usually within 1 hour of receiving the signed contract.

What if I’m working with a high-maintenance client or complex deal?

We specialize in keeping calm and staying professional no matter how complicated the transaction gets.

Do you follow my local state-specific rules?

Yes — we’re trained on contract compliance and work in alignment with your state’s requirements.

Will I still look like a full-service agent?

Yes. If anything, your clients will see you as even more professional and organized thanks to the smooth experience.

How do I know you won’t miss something important?

We use detailed checklists, timelines, and software systems to ensure every step is completed — and verified.

Can I use you even if I already have a part-time assistant?

Yes. We can support your assistant or fill in the gaps. Many top agents use us to free up their assistants for other tasks.

Comprehensive Support

From start to finish, our dedicated team is here to assist you every step of the way. Whether you’re navigating complex negotiations or encountering unexpected challenges

Automated Transaction Coordinator (ATC) is a comprehensive full service Transaction Coordinating service provider, designed to revolutionize your real estate transaction process by significantly saving you time, reducing costs, and alleviating stress.